ESF — electronic invoice. During the processing of electronic invoices (ESF), the system automatically performs verification and displays a complete list of detected errors.
The results of electronic invoice (ESF) processing are available for viewing in the NIS MPT “ASL BELGISI” personal account under the section “Documents” → “Invoices”.
1. Purpose of the Instructions
When returning marked goods, the supplier must issue an additional electronic invoice to the buyer. The document specifies the quantity of goods being returned and their marking codes, while the value of the goods is indicated with a “minus” sign. This ensures the correct reflection of the return operation in tax accounting and in the digital marking system.
⚠️Important: The additional ESF must be issued in reference to the original invoice under which the goods were shipped.
2. When to Use Additional Negative ESF
An additional ESF is issued in the following cases:
Partial return of goods (several bottles/blocks from the batch)
Full return of goods
Return of goods of improper quality/defective goods
Return after some time (after partial sale)
Replacement of goods (return of bottles/blocks and delivery of new bottles/blocks)
3. What to Prepare Before Processing
Before creating an additional ESF, you need to have the return data:
how many units are being returned (bottles/blocks)
marking codes of the returned packages (bottles/blocks)
4. Main Principle of Returning Marked Goods
When processing a return, it is mandatory to specify the marking codes of the returned products. If only part of the goods is being returned, individual (consumer packaging) codes (DataMatrix) are specified. If a whole aggregated package (block, pallet, skid, etc.) is being returned, the aggregated code is specified.
5. Step-by-Step Instructions for Processing Additional Negative ESF
In this case, we will consider the functionality of Didox as an example.
Step 1. Log in to DIDox and open the “Documents” > “Outgoing” section. In the document list, find the original invoice under which the shipment was made.
Step 2. Open the original invoice, signed by both parties, for which you need to create the additional one. Select the option “Create Document” and choose “Additional Invoice.”
Step 3. Enter the names of the goods in the document’s table section, specify the quantity and value of the goods (the value of the returned goods is indicated with a “minus” sign). Enter the marking codes or aggregation codes for the added goods. If necessary, you can add more items for the returned goods.
Step 4. Verify the accuracy of the entered data and sign the document.
If returning multiple bottles (partial return), you must specify the marking codes for each returned unit.
If returning a whole box/pallet, you can specify:
aggregated code of the box
aggregated code of the pallet
⚠️Only if the entire aggregated package is returned in full.
6. How to Verify the Return in NIS Asl Belgisi?
In your personal account, go to the “Documents” > “Invoices” section. In the filter fields, enter the required information and select the document type “Additional.”
As a result, a list of additional electronic invoices will be displayed with their processing status.
For a detailed explanation of processing statuses, you can refer to the article ESF: ESF Processing Results and System Notifications
Comments
Please sign in to leave a comment.