Quick start: 5 steps for manufacturers and importers to approach to labeling

Labeling of products is a process of applying special means of identification that help trace a product from manufacturing or importing to the ultimate sale. Uzbekistan uses Data Matrix code as a means of identification.

Labeling helps reduce counterfeit, increases profits of fair businesses, improves confidence in manufacturers and gives customers a tool to verify products themselves.

Mandatory digital labeling of products is required by executive orders and resolutions of Uzbekistan’s Cabinet. At the moment, the following commodity groups are subject to mandatory labeling:

• Tobacco products
• Alcoholic beverages
• Beer
• Home appliances
• Medicines and Medical Device 
• Water and beverages

Applying label codes is the responsibility of manufacturers and importers. To start labeling their products, they should take the below five steps:

• Step 1. Sign up with the labelling system
• Step 2. Register a product with the National Catalog
• Step 3. Use the User Account to order and pay for Data Matrix codes
• Step 4. Apply Data Matrix codes
• Step 5. Introduce the products into circulation

Step 1. Sign up with the labelling system

All operations with marked goods are carried out in the National Information System for Digital Marking and Product Traceability, Asl Belgisi. To start working with product marking, it is necessary to submit an application for registration in the marking system.

Registration procedure:

• Pass a compliance check for software requirements;
• Fill out and submit the registration application.

You can find a detailed registration guide in the article "NIS 'Asl Belgisi' — How to Register in the System?" or by watching the video tutorial.

If everything is done correctly, the system will provide you with a registration application number. A confirmation email with the application number will be sent to the email address you specified.

Upon completion of the registration process, depending on the type of your organization, the system will automatically generate the following contracts:

• Contract for connecting to the marking system (a single contract is concluded for all product groups you specified, regardless of their quantity);

• Contract for the provision of marking codes (a separate contract is concluded for each product group you specified).

After signing the contracts, you will have full access to your personal account’s functionality.
For more details about the personal account features, refer to the article “Asl Belgisi System: Getting Started. How the Personal Account Works and What to Do After Registration”.

Step 2. Register a product with the Products Register

To obtain marking codes, it is necessary to describe the products that will be marked. Product descriptions are carried out in the Register of Marked Goods.

In order to create a product card, it is mandatory to have the product’s GTIN (Global Trade Item Number). The GTIN is issued by the GS1 Uzbekistan Association, with which every manufacturer must register. Importers may use foreign GTINs for imported goods.

To access the Register of Marked Goods:

• Log in to the marking system;
• Click the "Register of Marked Goods" button located in the top left corner of the screen;
• Create a product card, fill it out, and submit it for moderation.

The product card undergoes moderation, during which the product name, barcode, certificate of conformity, product image, and other relevant information are verified.
If moderation is successfully passed, the product card status changes to “Published.”

More detailed information about working in the Register of Marked Goods can be found in the following articles:

PR: Platform user's manual "Products register"
PR: Filling out a product card - Medicinal products
PR: Filling out a product card – Household Appliances
PR: Filling out a product card – Tobacco Products
PR: Filling out a product card – Alcoholic Beverages
PR: Filling out a product card – Beer Products
PR: Filling out a product card – Water and Soft Drinks

A detailed description of each product card attribute, categorized by product group, is available in the "Register of Marked Goods" section. To view this information, user registration or authorization in the ASL BELGISI Help Center is required.

To do this, follow these two steps:

• Complete the registration process - https://turon.zendesk.com/auth/v2/login/registration;

• Activate your account by clicking the link sent to the email address you provided. Once activated, the section will become available for viewing.

Step 3. Use the User Account to order and pay for Data Matrix codes

To apply Data Matrix codes on the products, you need to order the same via the Asl Belgisi User Account. Data Matrix codes for those commodity groups that are subject to mandatory labeling can be ordered for a fee. One Data Matrix code costs UZS 68 (excluding VAT). Data Matrix codes for piloted commodities are provided free of charge.

To obtain Data Matrix codes:

• Log in the labelling system;
• Click on the Order Management Dashboard button in the upper left corner;
• Create a Data Matrix order, fill it out and confirm the submission.

The Data Matrix order will be automatically verified and, if verification is successfully completed, the system will generate as many Data Matrix codes as you have ordered. All the codes will be saved in the Data Matrix registry with the Issued status.

The detailed process of placing a Data Matrix order is described in the Ordering Data Matrix Codes: Payment and Methods.

Step 4. Apply Data Matrix codes

Label codes are applied to products in Data Matrix code format. A Data Matrix code should be applied in such a way that nothing prevents it from reading.

In accordance with the digital labeling regulations, manufacturers/importers should:

• convert label codes to Data Matrix codes;
• apply Data Matrix codes to the products (i.e., packaging, label or sticker);
• create a list of Data Matrix codes applied to the products;
• Submit a Data Matrix report to Asl Belgisi system.

Data Matrix reports are automatically verified and, if verification is successfully completed, the applied Data Matrix codes will be activated. All the codes will be saved in the Data Matrix registry with the Applied status.

Step 5. Introduce the products into circulation

When the Data Matrix codes are applied, it is necessary to introduce the labeled products into circulation and ship them for the next participant in the commodities turnover. This involves electronic invoicing. An electronic invoice is an e-document that allows you to transfer title to the labeled products to other registered participants in the commodities turnover.

Read more about electronic invoicing in the Issuance and acceptance of an electronic invoice for shipment of goods. Before issuance, watch this video:

In the User Account, you can see only those invoices that contain information about Data Matrix codes.